Add tasks using Siri. To add tasks using Siri, simply call up Siri and use natural language to add. It took a while to get in the habit of using Siri to add tasks to Todoist, but I’ve been delighted with how well it works. It’s been both quick and reliable. Not only can you ask Siri to add tasks to Todoist, but you can also assign a due date and ask Siri to show you tasks in a specific date range or from a particular list.
Let's be honest, if you're using an app to help you get things done, it's probably because you're pretty busy and are trying to get better organized. That means you're looking for something easy-to-use to create and manage the tasks you tackle every day. The good news if you're using an iPhone is there is no shortage of candidates, though all of these options (except Reminders) are available on Android as well.
1. Microsoft To Do
A few years ago, Microsoft bought Wunderlist, and productivity-app aficianados lamented the long, drawn-out death of their favorite to-do list. The idea was that Microsoft planned to build features from Wunderlist into its own offering, but most users gave up hope. It's been a long time coming, but Microsoft released a new version of To Do this month, and it's really good.
It's actually strange to recommend a Microsoft app as the best anything on an iPhone, but the interface is clean and simple, and it allows users to create tasks and organize them using the 'Plan My Day' feature. Like Wunderlist, it also includes plenty of organizational tools, and you can customize your backgrounds (which is more than cosmetic, it actually makes it easier to navigate). Finally, if you were using Wunderlist, To Do will import all your old lists, to-dos, and projects.
Things is one of the premium productivity apps on this list. That's largely because it's quite a bit more expensive than other options, and requires separate purchases for Mac, iPad, or iPhone. That said, it does offer some of the most powerful organizational tools and integrates with a bunch of third-party tools (like Spark email).
Plus it supports dark mode on the iPhone and will let you sync tasks with the native iOS Reminders app, which is great for making sure you don't forget those high-priority tasks. Or you can import that app's entire list of tasks into Things instead. Things 3 is $9.99 on the iPhone. The Mac version will set you back $49.99.
Todoist is another premium option, but it's also one of the most popular. It's not hard to see why, especially if you share and manage tasks across teams. Todoist makes it easy to set up projects and tasks for both individuals and groups, and allows you to organize tasks in lists or by adding labels. The interface is similar to Things or Microsoft To Do, with lists on the left side, and tasks front and center.
The paid-version of Todoist includes a commenting feature, which can be really helpful for shared tasks. Also, instead of a one-time fee, Todoist is an annual subscription of $30. Then again, that price is probably worth it if you need a powerful task management tool to keep your team organized.
Of course, Evernote is much more than a to-do app. In fact, you probably know it as a place to organize notes, photos, sketches, and voice recordings. All of those are great, but did you know you can also create lists and assign due dates to tasks? That makes it a powerful tool for managing your tasks right alongside all of the information you work with every day. Evernote offers several paid plans, but the free version is all you need if you just need a solid tool for managing tasks and notes.
Google Tasks is about as minimalist as it gets. You can create lists, add tasks with descriptions, and even add subtasks and due dates. It doesn't support tags or the more advanced organization you might find in Things or Todoist, but if what you need is something to keep track of basic lists, it's worth a look. And if you use Gmail, there's the added benefit of viewing your tasks from your inbox as well.
Any.do is pretty straightforward in that it focuses your attention on the tasks in front of you. The main interface is organized based on when tasks are due, though you can assign them to various lists as well. That makes it really good at evaluating what requires your attention today, and what can wait until later. There's a free version, but features like location-based reminders and customized recurring tasks require a subscription ($32 per year, or $4 per month).
While I think all of these apps are great, for personal tasks, or recurring events, I absolutely love reminders. Of course, that's mostly because of Siri and the ability to add reminders based on your location or a time simply by talking with Siri on your Apple Watch, iPhone, iPad, or Mac. I've gone so far as to say that I think Reminders plus Siri equals the best app on your iPhone. Period. I guess you could say I saved the best for last.
Correction: An earlier version of this column misstated the availability of a commenting feature in Todoist. There is a commenting feature in Todoist's paid subscription version.
Despite what some people may tell you, keeping life together is not an easy task for anyone. How did people do it back in the day? Mail carts? Closets full of legal pads? Post-it notes used for productive, and occasionally inappropriate, purposes?
It seems the modern world has decided to say, “no thank you, and let's save some trees” to the old methods of tracking tasks. Enter the universe of to-do apps now available across several operating systems and devices.
Yet a new problem arises – A flooded market of robust and feature-rich apps, perhaps the equivalent of having an oversized stack of tangible list options piled on your desk.
Docker download for windows. Luckily, Todoist is a front-runner option for all your tasks, work-related or not.
Getting things done since 2007
Founded in 2007, Amir Salihefendic built the app initially to help organize his personal projects. Experiencing firsthand the value, Salihefendic put Todoist on the market. Since then the app has become more than just a to-do list, recognized today as one of the market leaders in project management tools.
Companies like TickTick and Wunderlist are fair contenders. Even popular startup and workplace collaboration tool monday.com bids for Todoist space on Google. The competition is hot.
Key features
Available on virtually every platform, with Todoist you can create to-do lists for yourself or share with coworkers, friends, or family who can even edit said lists (if you so choose).
Todoist Keyboard Shortcuts
The user experience (UX) is uncluttered and designed to work for you, aka very user-friendly.
Users can attach due dates to tasks, sub-tasks, projects, sub-projects, and dependencies while also prioritizing them using a color-coding system.
Image credit: Todoist
Gtd Context List
Premium and business accounts offer additional features like location-based reminders, custom filters, and labels, as well as templates for recurring projects.
Todoist understands you even more than your mom (with natural language processing)
The most differentiating feature of Todoist from other to-do list apps is its use of natural language processing (NLP). Which in layman’s terms means if you don’t want to bother typing the specifics, you don’t have to. Oh yeah, and lightning fast task entry.
For example, you happen to remember you need to water the plants tomorrow at 3:45 pm while jaywalking across Canal Street? No problem. With Todoist all you need to do is simply type ‘plants tom 345p’ and the app will most likely get you.
The voice of the productive future – Todoist integration with Alexa and Siri
The same natural language magic of Todoist can be applied to voice assistants like Siri and Alexa. This might be a safer option when jaywalking across Canal street. Simply state, “add feed the dog to Todoist,” or perhaps, “remind me to read The Onion at 9:15 am in Todoist.”
If your feeling extra lazy, users can summon and view all Todist tasks via Siri or Alexa. All you have to do is ask.
To-do lists just wanna have fun
Todoist is a productive, efficient, time management tool that is also, believe it or not, fun to use. Yes, fun. As in playing a game on your smartphone-style fun.
Image Credit: Todoist
The apps’ gamification feature allows users to gain ‘Karma’ points with each task they complete. Once daily and weekly goals are reached, the Karma points start rolling in. Opportunities to level up and move from “beginner” to “enlightened” status make the act of to-doing feel a lot less annoying (and a little bit like playing an RPG).
So many integrations!
As previously mentioned, Todoist is available on many platforms: in web, iOS and Android apps, plus desktop apps for Windows and OSX. It also has add-ons for Firefox and Chrome and plugins for email apps like Gmail, Outlook, Thunderbird and more.
Beyond its integrations with voice assistants Siri and Alexa, the company has integrations with over 60 apps. Among these are applications and services like IFTTT, Google Drive and Sunrise Calendar.
With Google Calendar, users can sync tasks in real time. The Smart Schedule feature allows users to find time on their calendar to complete overdue tasks.
The Todoist Slack integration is handy for the majority of workplaces which now use the popular team collaboration tool. By typing the “/todoist” command, this integration allows the user to create tasks directly within Slack including scheduling meetings and other reminders all logged automatically with the highest priority into your Todist app.
Beyond their already abundant list of integrations, Todoist has the ability to be combined with Zapier, meaning over 100 more app integration and the ability to add the to-do list app to CRMs like Salesforce or HubSpot. Because doesn’t everyone want to find their productivity superpowers?
Interactive, productive, efficient and hundreds of integration options – what else could you want from a modern to-do list? Todoist takes the pain out of the task completion game and makes life a little, or a whole lot, simpler.
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